Chromebook Printing with Cloud Print


Chromebook Printing Made Easy

 

To use your Chromebook to its fullest, you’ll need need to learn how to do Chromebook printing.

Chromebook printing seems daunting, at first, because you can not hook your Chromebook up to a printer directly through a USB cable – as you have been accustom to doing all these years with your PC or Mac.  

You can’t even install your printer’s software driver on your Chromebooks’ hard drive. Instead, you’ll have to invest a little bit of time and learn how to link you printer to Google Cloud Print to get a Chromebook printing correctly. There are lots of ways to link a Chromebook to your printer.  

 

Let’s discuss the Two Most Common Chromebook Printing Setup Scenarios:

 

1.  Adding a Classic Printer:

If you have a work (or home based) PC desktop or laptop computer, especially one that stays “on all the time,” then that “Classic Printer” attached by USB cable, can simply be added to your Cloud Printer List with minimal effort.

Simply go to that computer (with the hooked up printer), open the Chrome browser, log on to your Google Account in the Chrome browser,  

Then click the browser’s “Customize Chrome Icon” (upper right, just under the “X” (exit) icon) and scroll down to “Settings” and scroll down to the bottom of the window and click “show advanced settings…” to expand the Settings Window.

There you’ll see “Google Cloud Print” and hit the “add printer button” to add your Classic Printer.  

Once the Classic Printer is added to your Cloud Print Menu in your Google Account you will be able to access it on any other computer (ie: even though only the original one you just set it up on is connected by USB), when you go log into its Chrome browser and hit print, assuming that USB connected computer is “on” or on “standby” mode.  

If it is off-line, ie: turned off, then obviously the attached printer will not be available either. However, if your PC is on all the time, as it is at my work, then it’s attached printer will “always be on and accessible” and in my experience work like a gem.  

So in some ways Classic Printers are easier, and more reliable, without the added complexity of Cloud Ready Printers (as below) but the problems is the require this dependency on an “always on” PC or MAC connected to your printer for this method of Cloud Printing to work.  

 

2. Adding a Cloud Printer:

Most of the new printers come “Cloud Ready” so they can easily be linked to your router wirelessly.  

No need to be attached to an “always on” PC or Mac! First, go to your printer’s display window, and in the menu, find “network settings,” and “wireless options,” where you’ll find “WLAN Settings” and hit OK to get to “Wizard” (if you have a Dell) and hit OK and then it will search for networks.  

Otherwise, if you have a different printer, you’ll still have to identify your router (network name) and connect to it [same idea, perhaps a variation on the software though].

 Anyway, select your network (ie: your router) and you’ll prompted for your router network “key” or password – which you’ll enter and your printer will connect (become a linked device on your router, with its own unique “sub”-IP address).  

This is similar to how you would connect your laptop to your router. Once the printer is connected, you will need to go to a computer, type in your router’s standard IP address to identify your printer’s IP address (ie: the linksys’ default is 192.168.1.1; but with an airport extreme – you’ll find it by opening your airport utility software that you’ve previously installed on your Mac or PC during the router’s previous setup).

Once on the router’s web/software page, look for the DHCP Client’s table tab, to find the IP addresses assigned to all your connected devices, including your Cloud Ready Printer.  

The IP address of the device (ie: printer) will simply be the same as the router, except that the last digit will be different (ie: instead of 1 it may be 8 – if it was the 8th device linked and assigned to the router).

Once you have the printer IP address, then enter that into your browser’s address bar, and hit enter, and the printer’s software setup window page will display in your browser.  

On this page, hit the “log in” button, and add the “default username” and “default password” to access the printer’s features.  

If you don’t know it, you may need to go to the printer’s manual online to find the default ID and Password (ie: admin and dell00000 are the default ID/PW for the Dell B1265dfw Printer).  

After you enter these, you will gain access to the printer’s settings tab. On this printer setup page, look for and select “network settings” and you’ll find a  “Google Cloud Print” choice — which will take you to a sub-page where you’ll register your printer with your email address (ie: link the printer to your Google Account; just hit apply, and you should be done.

Go back to your Chrome browser, hit Settings in the right corner under the Exit (X) icon, then scroll down in your settings to Cloud Print, hit refresh, and you’re printer should show up in your Google Cloud Printers List.  Click on the “manage” button to the right of the printer, and “print test page” to make sure it works.

You can even send friends an email link to share this printer through their Google Cloud accounts on their own Chromebooks or other devices that have a Chrome browser.

The Video and Detailed Directions below walk you through how to Setup a Dell Ready Cloud Printer.  

If I have time, I’ll post a video w/ an Epson, Canon, or other ones that I have Cloud Print connected and experience with, but their Setups are be comparable, and I think you’ll get the general idea with this “Dell Printer Setup” video below, i  helping you set up other types of printers as well.


Embed Video Here


Setting up Chromebook Printing on a Dell Cloud Ready Printer (using Google Cloud Print)

Step by Step Instructions:

  1. Go to Dell Printer Display Window – Click Menu (top of round dial).
  2. Scroll (click right side of dial) to fifth submenu: “5. Network” settings & hit “OK” (middle round button).
  3. Scroll through “Wireless” options until get to:  “Wi-Fi On/Off” Hit “OK” to save “On.”
  4. Then still under “Wireless” options Scroll further until get to:  “WLAN Settings” and hit “OK” dial.
  5. Under “WLAN Settings” first choice is: “Wizard” – hit “OK” to get to “Searching Wireless Network.”
  6. Wait, then: “Search List” appears–scroll to your Router Name, hit “OK” to see “WPA Key” prompt.
  7. Enter your Network “WPA Key” on the number pad & “OK.”
    1. (ie: Router’s Password – you used previously during your router’s setup).
    2. Wait a minute while it says “Connecting….” w/ WPS light flashing blue.
    3. It will say “Connected,” then flash your Router’s Name, then say “Ready.”
    4. Your Printer is now Wirelessly connected to your Router w/o a computer or cords.
  8. Now Go back to your computer, open the Chrome Browser and type in your router’s IP address in the address bar (Or if you have an airport express just go to your Airport Utility Software on your computer previously installed on your computer when you setup your router):
    1. If you have a Lynksys type in the default IP address of 192.168.1.1
      1. Find your Dell Printer’s IP address in the DHCP Client’s Table
      2. This should just be the last digit of your IP address.
      3. This last digit is your “device number” that the printer is assigned by your router
    2. If you use an Airport Express, you’ll find it the DHCP tables under the Advanced Tab.
  9. Now type the Dell Printer’s IP address into the Chrome browser’s address bar.
  10. Wait for your Dell Printer’s Setup Webpage to come up.
    1. Log In to the webpage: use default user name: admin; password: dell00000.
      1. If you don’t know the defaults, go to your printer’s online manual to find it.
  11. After logging into the Setup Page:  Select “Settings” Tab (and “Network Settings” Option).
  12. On the webpage’s right sidebar pick list: click “Google Cloud Print.”
  13. Click “Register,” hit “Apply,” and “Refresh,” then “Claim URL” to pull up your Google Account Sign-in Page.
  14. Sign in to your Google Account to get to the “Google Cloud Print Confirmation” Page.
  15. Click the blue “Finish Printer Registration” Button – and click the new button “Manage Your Printers.”
  16. Your Cloud Printers will be listed — Hit page Refresh and you’ll see your Dell Google Printer.
  17. Select this Dell Cloud printer and hit “manage” then “print test page” to assure it works.
    1. If you have problems: there was a Dell Printer B1265dwf “Firmware” Upgrade on Oct-29-2014.  On you Dell Printer Setup Page, across the top, two tabs to the right of the Settings tab you just accessed, you will see the Maintenance Tab.
    2. Under the Maintenance Tab:  you’ll see the Upgrade Wizard.  Hit that button, and it will let you add a new updated firmware file for your B1265dfw
      1. …which you can place on your desktop after downloading it from Dell at:
      2. http://www.dell.com/support/home/us/en/04/product-support/product/dell-b1265dfw/drivers
  18. Once your registered; and you see that your Dell Printer is in your Cloud Printer List in your Chrome Browser Settings area.  Then to the right of the printer, you can push the “manage” button and send others an invitation Share your Dell Printer by adding their email to the box.  They will get an email with a link offering them the option to accept your invitation and access your printer either on their Chromebook or other device through their Google Account/Chrome browser .
  19. Hope this helps you make Chromebook Cloud Printing a reality.  Enjoy!

The extra time you spend to set up your printer and Chrome browser Cloud Print will be worth it because you’ll be able to print right from your Chromebook to a printer that has no cords or cables  nor needs to be directly hooked up to a PC or Mac.  

You can add several printers, at home or work, and if they are on, then print to any of them from any location in which you have internet access with your Chromebook!

If you are looking for a new Cloud Printer to work with your Chromebook, be sure to check out our

Best Chromebook Cloud Printers of 2015 Tables

where you’ll be able to compare and contrast various models to find the best Cloud-Ready Printer to meet your needs. Wishing you the most out of your Chromebook and it’s printing capabilities!  Your fellow “Chromebooker.”      

 

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